Privacy Policy

1. About Us

1.1 In this Privacy Policy, references to “we” or “us” are to Greater Manchester Cancer Academy (Academy), whose hosted registered office is at PBT Cabins, The Christie, Wilmslow Road, Manchester, M20 4BX, who will be the controller of any personal data processed as described in this Privacy Policy.

2. Context

2.1 This Privacy Policy applies only to how Greater Manchester Cancer Academy use your personal data in relations to GDPR 2018. Partner Institutions who provide services to include; WordPress, Learndash, Goldvision and Eventbrite may also gather information and you should consult those other parties’ privacy policies as appropriate and applicable.

3. Collection of Information

3.1 When you sign up to the Academy website, we collect, store and use certain of your personal information in line with this policy.

3.2 To register on the Academy website we ask for your name, email address, job title, professional group, cancer alliance, and cancer specialist areas of interest. This information is stored on our website and Goldvision database to help us to tailor the service to suit you and evaluate the impact of our educational offerings.

4. Use of Your Information

4.1 By registering on the Academy website, signing up to any education (be it online modules, face to face training or events), responding to or participating in any survey or questionnaire sent to you by us, you agree that your personal information may be collected, stored, used and shared by us and our partners, course and content providers, or third parties we work with, for any of the following purposes:

4.1.i to provide, maintain, protect and improve the quality of the GM Cancer Academy network

4.1.ii to fulfil any contractual agreements between you and us and any third party who has commissioned the education on your behalf;
4.1.iii to send you details of modules, study days and events which we think may interest you, unless you opt out as described at paragraph 9.1.3 below. 
4.1.iv to manage the personal account that you hold with us;
4.1.v to comply with legal and regulatory requirements;
4.1.vi to contact you occasionally in order to invite you to share your opinions and experiences about the Academy

4.2 We may use your email address to send you course notices and updates about the Academy.

5. Storage of Information

5.1 All information is stored on secure servers.

6. Legal Basis for Processing Your Information

6.1 Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

6.2 However, we will normally collect personal information from you only (i) where we have your consent to do so, (ii) where we need the personal information to perform a contract with you/on your behalf via a third party purchaser or (iii) where the processing is in our legitimate interests and not overridden by your rights.

7. Disclosure of Your Information

7.1 We may disclose your personal information to third parties when permitted by law including:

7.1.i with your consent;
7.1.ii our provider of customer relationship management services (which allows us, for example, to send personalised email communications to you);
7.1.iii These organisations’ use of your personal data may be subject to their own privacy policies, which are available on their websites.
7.1.iv if we are under a duty to disclose or share your information in order to comply with any legal obligation.

8. Data Retention

8.1. We retain personal information we collect from you where we have an ongoing legitimate need to do so (for example, to provide you with a service you have requested or to comply with accreditation by external bodies, i.e. Royal College of General Practitioners).

8.2. In line with the fifth data protection principle, when we have no ongoing legitimate need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

9. Your Rights

9.1. You have the following data protection rights:

9.1.i You can edit your personal details via the ‘manage your preferences’ option link on the emails we send to you or by contacting us directly at gmcancer.academy@nhs.net We maintain a procedure in order to help you confirm that your personal information remains correct and up-to-date or choose whether or not you wish to receive material from us or our partners.
9.1.ii In addition, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided under the ‘Contact us’ heading below.
9.1.iii You may unsubscribe from certain email communications by following the Unsubscribe link in the email communication itself. You may also email us at gmcancer.academy@nhs.net in order to access, correct, delete or update your personal information on our systems. We will answer every email as promptly as possible.
9.1.iv Similarly, if we have collected and process your personal information on the basis of your consent, then you can withdraw your consent at any time.  Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
9.1.v You have the right to complain to a data protection authority about our collection and use of your personal information.  For more information, please contact your local data protection authority. 
9.1.vi Greater Manchester Cancer Academy may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies. Please check these policies before you submit any personal information to these websites.
9.1.vii You may obtain a copy of your personal data that we have collected and this will be returned in a commonly used electronic form. If you wish to access your personal data then you will need to make a request in writing to the address found under the heading 13.1 Contact us.

10. Cookies

10.1 Greater Manchester Cancer Academy uses cookies. Cookies are small files stored on your computer’s hard drive which are used to collect your personal information. You may choose to refuse cookies but, if you do so, some of the functionality may no longer be available to you.

11. Research

11.1 Partner institutions that support Greater Manchester Cancer Academy may carry out research on your use of the site. Research will always be conducted in accordance with current best practice.

12. Updating this Privacy Policy

12.1 We may update or amend this Privacy Policy from time to time, to comply with law or to meet our changing business requirements. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make.

13. Contacting Greater Manchester Cancer Academy

13.1 If you have any questions, comments or complaints about this Privacy Policy, please contact us using the details below:

2nd Floor PBT Cabin, The Christie NHS Foundation Trust
Wilmslow Road
Manchester M20 4BX
E-mail: gmcancer.academy@nhs.net